Success is mostly dependent on productivity. Working hard is not enough; you also need to work wisely. Because of this, many businesses are seeking strategies to increase production. One way to increase your productivity at work is by using workflow management automation tools and software.
These apps allow users to automate repetitive tasks and save time so they can focus on other jobs that need their attention and other activities that require their expertise for them to be completed successfully.
Shared Team Calendars
Team calendars are useful for scheduling meetings, appointments, and other events. They can be effective when used to organize workflows. Here’s how:
- Some companies have several people working on the same project and want to ensure that everyone stays up-to-date with what’s being done and by whom. Team calendars let team members update their information without waiting for someone else. They also make it possible for a manager or administrator to keep track of everyone’s schedule easily because the data is all in one place.
- Another benefit of using team calendars is that they’re accessible anywhere online—you don’t need access to a shared network drive or email account to use them effectively. This means you can see which projects are coming up over time (and when) and which tasks need doing now so that no one has too much work piled up on their plate at once.
Cloud storage is the most common workflow management automation tool. It allows you to share and access files from any computer, mobile device, or tablet with an internet connection. It also allows you to save space on your hard drive by storing copies of documents in the cloud instead of keeping them on your local computer.
The benefits of cloud storage include being able to access data from anywhere at any time, reducing clutter by storing duplicates elsewhere, having a backup copy should something happen to your personal computer or hard drive, and being able to use collaboration tools like Google Docs with other people who have access rights.
File Version History
File version history helps you keep track of changes, revert to previous versions and compare versions.
- You can revert to any previous version of your file if needed. Simply select the version from the drop-down in the History tab.
- You can see who made changes to a document or other item, even if they were not saved as a separate version (for example, when someone else has edited your document).
- You can compare two versions simultaneously by viewing them in split-screen mode.
To collaborate on a document, you can create and share a Google Doc with others. If you’re working in Docs, Sheets, or Slides, click the Share button at the top right of your screen. You can invite people to edit by e-mail or through their Google accounts.
They will receive an invitation from Google that they can accept or decline. When people are editing a document together, the changes are highlighted in real-time, so it’s easy for everyone to see what’s happening:
When two people make edits at the same time but want to keep both versions (rather than deleting one), click Merge changes from other participants on this page: This will open up a window where you can choose which version should remain intact when merging multiple versions. A summary of how each change affects your document will appear at the bottom of this window after merging has been completed:
Workflow management automation is a powerful tool for increasing productivity. It can help you save time and money, improve customer service, and reduce stress. Workflow automation doesn’t have to be complicated or expensive; it just needs to be used in the right ways!